Executive Assistant | Executive Support | Richmond, UK | Hybrid 

RLDatix (RLD) is on a mission to help raise the standard of care…everywhere. Trusted by over 10,000 healthcare organisations around the world, our solutions help improve health and care. Our applications ensure that patients receive the best and safest care while supporting the providers who deliver it.

Joining TeamRLD means being part of a global effort of over 2,000 team members in making a difference in healthcare…every day.

We’re searching for a London, Richmond based Executive Assistant to join our Executive Support team, so that we can strengthen executive effectiveness and drive organisational performance. The Executive Assistant will partner with the UK&I President by managing core administrative operations, implementing support initiatives, and ensuring executive-level processes run smoothly. This role is critical in enabling leadership to focus on strategic priorities while ensuring administrative excellence across the organisation.

How You’ll Spend Your Time

• Manage executive calendars and scheduling to support effective time management and alignment with organisational priorities.
• Coordinate travel arrangements and expense reporting in order to ensure smooth executive mobility and accurate financial tracking.
• Prepare presentations, reports, and briefing materials to provide executives with timely, well-structured information for decision-making.
• Support office management activities to maintain facilities, vendor relationships, and compliance requirements within established processes.
• Assist in planning leadership meetings and events to ensure seamless logistics and professional execution.
• Apply and refine administrative processes to help optimise workflows and improve operational efficiency.
• Participate in stakeholder communications and relationship management to ensure effective information flow and professional standards.
• Collaborate with the Office Manager and EA team to strengthen team coordination and contribute to leadership support activities.
• Assist with project coordination and delivery to track progress, prepare documentation, and support routine change management initiatives.

What Kind of Things We’re Most Interested in You Having

• Experience as an Executive Assistant or Administrative Support professional, ideally with exposure to supporting senior leadership and executive level processes.
• Proven success in calendar management, travel coordination, and administrative project delivery, demonstrating accuracy and attention to detail.
• Knowledge of office management activities, including vendor management, facilities operations, and compliance support within structured frameworks.
• Ability to commute to Richmond 3–5 days per week, with flexibility to be in the office more often for key events or team needs.
• Sincere interest in learning and developing within executive operations, contributing to a culture of efficiency and professionalism.
• A collaborative yet proactive working style, able to thrive in a fast-paced environment with ever-changing calendars.
• A warm, positive personality with a sense of humour, humility, and a can-do attitude, someone who’s ready to muck in, support the team, and keep things moving with a smile.
• Creative, flexible, and adaptable, able to think outside the box while juggling multiple priorities with ease.
• A strong team player, who enjoys working closely with others and helping to make the workplace an energising, supportive environment.